Privacy Policy
Updated 9/11/2026
Authorized Access to and Use of Computer Systems
Based on their various job duties, the Surgery Center has made certain determinations as to which workforce members and other individuals are authorized to access. Education has been provided regarding access and access restrictions. Each staff member and others given access are responsible for complying with the access levels and restrictions that apply to their positions. If additional access is needed, and before access is attempted, permission must be obtained from center management.
Each individual granted access has been assigned a unique username and password. All passwords must be kept confidential.
As a condition to receive access to computer and phone systems, and as applicable, individuals are responsible for complying with the following general guidelines:
Individuals are not permitted to add or download software programs to workstations.
Individuals are not permitted to open attachments associated with personal e-mail (for example, jokes, video clips) since these types of attachments are often used as a mechanism to spread viruses and other malicious software;
Individuals are not permitted to open e-mail attachments from individuals who they do not know;
Individuals are expected to alert the security officer if they receive a suspicious e-mail;
Individuals who receive e-mails warning of new virus threats should forward such e-mails to the security officer to determine whether the threat is realistic or a hoax;
Individuals are not permitted to disable anti-virus software installed on their workstation;
Individuals are responsible for notifying the security officer if they are unable to log in to a program or if they receive an unusual error message when trying to log in;
Individuals with portable workstations such as laptops are not permitted to access center information from any location outside of the center;
To the extent reasonable, those individuals with workstations in areas where visitors and others may see, shall turn screen to minimize unauthorized viewing;
Individuals are not permitted to eat or drink at computer workstations;
Individuals should log off computers when leaving them unattended for any significant period of time;
Individuals should utilize password protected screen savers if not automatically activated;
Individuals may not move, remove, install or download hardware or software to a computer without getting permission from the security officer;
Individuals may not download to any source other than back-up tapes;
Individuals are responsible for reporting security incidents to the security officer; and
To the extent individuals are permitted to e-mail patient information, individuals are responsible for including the following message on all such e-mails: The information contained in this message is highly sensitive and confidential and subject to the HIPAA privacy and security regulations. If you received this message in error, please immediately discard the information and notify the sender by replying to the e-mail.
No patient information is to be sent via instant messenger.
No patient information is to be sent via e-mail outside of the physical location of the center. The only exception is where IT department has set up a secure link for a specific purpose.
Termination
When an individual ceases employment or ceases providing services at the facility (through termination, resignation, retirement, loss or surrender of privileges or any other means) the following steps will be taken:
The individual’s password to all computer systems will be disabled or deleted;
All remote access will be terminated;
The individual will be asked to return all keys and keycards; and
The individual will be asked to return his or her name badge.
If applicable, the return of all items listed above will be required upon termination.
Depending on the circumstances surrounding the termination, the center may undertake additional security measures, such as changing locks on doors or changing alarm codes.
Patients will receive text messages about appointment reminders from Maine Dental Surgery Center, PC at the phone number they provided. Text messaging and data rates may apply. Message frequency may vary. They can opt out of receiving messages at any time by replying “STOP” or “HELP” for more information.
Your privacy is important to us. We will not sell, rent, or share your personal information
with third parties for any reason other than to deliver the specific services associated with
patient services and as required by law. We are committed to protecting your information.
No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.